Platform
XEMI Dataflo · Document Intelligence
Turn Trade Documents Into Operational Data
Every freight, customs, and EXIM workflow runs on documents — inquiries, rate sheets, invoices, BLs, packing lists, checklists, certificates, filings, delivery orders, vendor bills, and bank records. XEMI DataFlow reads, validates, links, and converts those documents into usable data across quotations, jobs, shipments, customs, billing, compliance, finance, and audit workflows.
Document types
100+
Trade document types supported
SupportedManual entry
Near-zero
Manual data entry required per document
AI-poweredAudit storage
7 years
Tamper-proof, audit-ready document storage
XEMI VaultCross-document
Validation
Powered by
XI
256-bit AES
Encryption at rest
Data residency
IN · UAE · SG · UK · US
Uploaded documents
Commercial Invoice.pdf
Extracted
Packing List.pdf
Extracted
Bill of Lading.pdf
Processing
HSN recommendation
CCR · BIS · Import policy validated
Duty calculation
ICEGATE filing
BE/2026/ICE/44821
Checklist approval
2 corrections · full audit trail
What's broken today
Trade Operations Are Document-Heavy. Most Systems Still Treat Documents Like Attachments.
A single shipment can involve dozens of documents created by different stakeholders — customers, suppliers, carriers, forwarders, customs brokers, transporters, banks, warehouses, and government systems. Those documents contain the data needed to create jobs, prepare quotes, validate customs checklists, file entries, raise invoices, check vendor bills, calculate landed cost, track profitability, manage compliance, and respond to audits. But in most operations, the data stays locked inside PDFs, scans, emails, spreadsheets, and portal downloads.
Pain 01
Documents Drive Every Workflow
Inquiries, rate sheets, invoices, BLs, packing lists, certificates, shipping instructions, checklists, filings, delivery orders, and vendor bills carry the data needed to run trade operations.
Pain 02
Data Gets Re-Entered Across Systems
The same shipment, product, party, charge, container, and invoice details are copied across quotes, jobs, customs filings, billing, finance, and ERP systems.
Pain 03
Validation Depends on Manual Cross-Checks
Teams manually compare documents and records — invoice vs packing list, BL vs checklist, quote vs freight invoice, vendor bill vs cost sheet, and checklist vs supporting documents.
Pain 04
Errors Create Rework and Delays
Even after hours of review, mismatches, missing details, incorrect values, and document gaps can slip through, causing rework, filing delays, billing disputes, and avoidable costs.
Turn Data Locked in Documents into an Executable Workflow
XEMI DataFlow converts data trapped in a document into workflow-ready information. Once a document is received, DataFlow classifies it, extracts the relevant fields, validates it against other records, links it to the right quote, job, shipment, customs entry, invoice, or finance workflow, and makes the data available for action across XEMI.
Receive
In progressClassify
PendingExtract
PendingValidate
PendingLink
PendingTrigger Workflow
PendingCollaborate
PendingApprove
PendingStore
PendingAnalyse
PendingAuto-orchestrated workflow·Step 01 of 10·Receive
The XEMI answer
Document Intelligence Built for Freight Forwarding, Customs, and EXIM Workflows
DataFlow is not generic OCR. It understands the document patterns, data relationships, validations, and downstream workflows that matter in global trade operations.
Module 01 · Capture
Document Capture
Multi-source capture and workflow-ready extraction
Multi-Source Data Capture
Capture document data from email, uploads, customer portals, carrier systems, customs portals, ERP records, APIs, scanned files, and stakeholder workspaces.
Workflow-Ready Data Extraction
Extract structured data from trade, forwarding, customs, billing, and finance documents — then link it to the right customer, quote, job, shipment, customs entry, invoice, ERP record, or finance workflow.
Audit-Ready Storage
Maintain audit-ready records of every document, extracted field, version, approval, correction, and validation result for customs, GST, customer disputes, finance checks, regulatory reviews, and internal audits.
Module 02 · Validate
Validation and Filing Readiness
Cross-document validation and exception detection
Cross-Document Validation
Validate documents against each other before filing, billing, or shipment execution — invoice vs packing list, BL vs invoice, certificate vs product data, checklist vs supporting documents, quote vs freight invoice, and vendor bill vs cost sheet.
Compliance Data Support
Connect product descriptions, invoice data, historical filings, and compliance requirements so customs teams can validate entries with better context.
Discrepancy and Exception Detection
Automatically identify mismatches, missing fields, missing documents, and data conflicts across shipment, customs, billing, and supporting records.
Module 03 · Forward
Forwarding and Quotation Operations
Inquiry processing and quote-to-job continuity
Inquiry and Rate Sheet Processing
Read customer inquiries, rate sheets, carrier quotes, agent quotes, and pricing documents to structure lane, mode, cargo, charge, validity, transit time, and service data for quotation workflows.
Quote-to-Job Continuity
Carry approved quotation data into the job record so operations, documentation, billing, and finance teams work from the same commercial assumptions.
Quote vs Actual Cost Validation
Compare quoted charges against freight invoices, vendor bills, transporter costs, detention/demurrage, and other actuals to identify margin leakage and billing gaps.
Module 04 · Finance
Cost, Billing, and Finance Intelligence
Landed cost, job cost, and expected vs actual comparison
Landed Cost Data for Importers and Exporters
Extract duties, freight, insurance, port charges, supplier invoice values, exchange rates, and shipment costs to support landed cost visibility at shipment, invoice, and product level.
Job Cost Data for Forwarders and CHAs
Extract and link revenue, vendor cost, transporter charges, CHA fees, carrier charges, surcharges, debit notes, credit notes, and billing records to support job-level profitability.
Expected vs Actual Comparison
Compare expected charges from quotations, rate sheets, and cost sheets against actual invoices, vendor bills, and settlement records.
Module 05 · Collaborate
Collaboration, Approval, and Control
Secure collaboration with version control and approval trails
Secure Stakeholder Collaboration
Allow authorised customers, forwarders, customs brokers, importers, exporters, finance users, and operations teams to upload, share, verify, correct, and approve documents from one controlled workspace.
Single Validated Source of Truth
One party can upload or correct a document, another can validate it, and every authorised stakeholder can work from the same approved record instead of maintaining separate versions.
Version Control and Approval Trails
Track document versions, corrections, comments, approvals, timestamps, and user actions for operational control and audit traceability.
How it works
From Document Received to Workflow-Ready Data
XEMI DataFlow converts data trapped in trade documents into structured, validated information your team can act on across every workflow.
STAGE 1 / 3
Capture & Classify
3 documents classified · 100+ types supportedEvery Role. Every Workflow.
Built for Every Document-Heavy Trade Operation
Whether you are a freight forwarder, CHA, importer, or exporter, XEMI DataFlow turns document-heavy workflows into connected operational data.
Importers
Clear inbound shipments faster while paying only what you owe.
- Automated document extraction and HSN classification
- Duty calculation with FTA and landed cost visibility
- Real-time ICEGATE filing and clearance status
Exporters
Automate export documentation and post-shipment compliance.
- Invoice, Packing List, eCOO, and eBRC workflows
- Shipping Bill and eSanchit submission
- Duty drawback and RoDTEP identification
Customs Brokers
Process more jobs without adding more operators.
- Jobs created from documents automatically
- AI HSN recommendations with confidence scores
- Checklist approvals and ICEGATE filing in one place
Freight Forwarders
Coordinate customs without endless email chains.
- Shared shipment workspace for documents and status
- Live ICEGATE filing progress for customers
- Structured CHA coordination on every job
Business Outcomes
What teams achieve with XEMI DataFlow
Result 01
100+
Trade document types supported
Result 02
Near-zero
Manual data entry required per document
Result 03
7 years
Tamper-proof, audit-ready document storage
Result 04
80%
Reduction in document processing time per job
Result 05
₹12 Cr+
Duty overpayments recovered through accurate classification
Enterprise-Grade Security
Trade data is sensitive. We treat it that way.
Connected to the Systems Your Trade Operation Already Uses
ISO 27001
CertifiedCovers the infrastructure, software development, and operations of our SaaS platform.
Accreditation Body UKAS (UK)
Encryption Everywhere
All data encrypted in transit and at rest. 256-bit AES across every API call, document text, and workflow.
• AES-256 • TLS 1.3 • 7 year + retention
Controlled Access
Role-based access controls, granular permissions, full audit logging, complete decision traceability on every trade action.
• RBAC • SSO • SCIM
Aligned with major international data protection frameworks.
GDPR • PDPA • SOC 2 Type II
Document Intelligence — Frequently Asked Questions
XEMI DataFlow is XEMI’s document intelligence capability. It reads, extracts, validates, links, shares, and stores documents used across freight forwarding, customs clearance, import, export, billing, compliance, finance, and audit workflows.
Stop Treating Documents Like Attachments. Start Running Workflows From Them.
Let XEMI DataFlow turn trade, forwarding, customs, billing, and finance document into validated operational data — so your team can quote faster, file better, control costs, protect margins, collaborate securely, and stay audit-ready.