XEMI Finance · Finance and Cost Automation

AI extraction, landed cost, and quote vs actual validation

• AI-Powered Cost Extraction From Every Trade Invoice

  Every freight charge, customs duty, IGST, port fee, CHA invoice, transporter cost, carrier surcharge, and bank charge extracted by AI from PDFs, scanned invoices, email attachments, and portal downloads - automatically categorized into standardized cost buckets and linked to the correct shipment, job, and ERP record. No manual data entry. No category errors. No invoice left unprocessed.

• Total Landed Cost - Visible Before Your Shipment Arrives

  Complete landed cost calculated in real time at shipment, invoice, and product level - customs duty, IGST, anti-dumping duties, freight, insurance, port charges, CHA fees, and inland transportation. Finance teams see the true cost of every import before cargo arrives, not three weeks after it closes. Pricing decisions, vendor negotiations, and profitability analysis are made on current numbers.

• Quote vs Actual Cost Validation

  Compare every freight invoice, CHA bill, and transporter charge against the original quotation - automatically. Variances flagged before approval, not discovered at month-end. Job-level profitability is tracked from the moment a job is created to the moment it closes.

Overpayment detection, FTA benefits, and drawback management

• Duty Overpayment Detection and Recovery

  XEMI Finance automatically identifies duty overpayments from HSN misclassification and incorrect duty rate application across every shipment. When an overpayment is detected, the platform flags it with the shipment reference, the correct classification, the recoverable amount, and the guided recovery workflow. ₹12 Cr+ in duty overpayments recovered for XEMI customers in year one.

• FTA Benefit Identification

  Every import shipment is automatically checked for FTA preferential tariff eligibility based on country of origin, product classification, and applicable trade agreement. Eligible benefits surfaced before filing - not identified after the duty has already been paid.

• Duty Drawback and Export Incentive Management

  Every eligible duty drawback, RoDTEP, and RoSCTL claim is identified automatically on export shipments. Claim value calculated, recovery status tracked, and supporting documentation maintained through settlement. No claim missed. No entitlement left unclaimed because the team did not have bandwidth.

IDPMS/EDPMS, eBRC/eCOO, and trade finance documents

• IDPMS and EDPMS - Automated Reconciliation

  ORM and IRM data retrieved from Bank and RBI systems, reconciled against BE and SB filings automatically. Discrepancies identified, advisory notifications generated, and sent to banks directly from XEMI Finance. Three-way reconciliation - RBI, Customs, and Banks - in one workflow. RBI compliance obligations are consistently met without a manual monthly exercise.

• eBRC and eCOO Filing

  Single-click eBRC and Certificate of Origin filing via direct DGFT API integration. Status is automatically updated the moment DGFT processes the filing. Post-shipment compliance closed without manual duplication across systems.

• Trade Finance Document Management

  Letter of Credit, Bank Guarantee, and export bill discounting documents managed inside XEMI Finance alongside shipping documentation - linked to the relevant shipment, accessible to authorized team members, and tracked through their complete lifecycle.

Two-way ERP sync and audit-ready financial records

• Two-Way ERP Sync - SAP, Oracle, and Beyond

  Trade cost data flows automatically between XEMI Finance and your ERP - eliminating manual reconciliation between operations and finance. Your SAP or Oracle system sees PO-to-GRN status, duty payments, landed cost at product level, and job closure data in real time - without anyone manually bridging the gap. The ERP knows what is happening in transit. Finance and procurement make decisions on live numbers.

• Audit-Ready Financial Records

  Every invoice, duty payment, cost categorization, reconciliation, correction, and approval is stored with a complete timestamp and audit trail - searchable and exportable for customs audits, GST reviews, RBI inquiries, and internal finance reviews. 7+ years of tamper-proof storage.